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In accordance with its Mission Statement, the Mark
Twain Library Board of Trustees has determined that the Library's
facilities, the Mark Twain Room in particular, should be made available
to the community which the Library serves for the educational, cultural,
social and recreational purposes to which the Library is dedicated.
The Board subscribes to Article IV of the Library
Bill of Rights, which states that facilities should be made available
to the public served by the Library on an equitable basis, regardless
of the beliefs or affiliations of individuals or groups requesting
their use.
Availability and Application
for Use
1. The Mark Twain Room, with a seating capacity
of 65, is available for public use by groups. Library facilities
other than the Mark Twain Room may not be used for events by outside
groups unless specifically authorized by the Executive Committee
of the Board of Trustees. Within the limits established by this
policy statement, the Board of Trustees encourages the use of the
Library premises by the Redding Community.
2. The Mark Twain Room is available for use during
the library's regular hours of operation. Room usage must be completed
30 minutes prior to closing time.
3. The Mark Twain Room remains open to the public
for access to library materials during library hours.
4. Organizations shall not exceed one meeting during
each calendar month. Applications may be made no more than 90 days
in advance. Reservations are subject to cancellation if the meeting
room is required for library use. Availability of the room shall
be on a first come, first served basis.
5. No admission fee or pre-paid registration fee
may be charged for programs held in the Mark Twain Room. The room
may not be used for any sales purposes. Examples of prohibited activity
include, but are not limited to: collecting names on a sign-in sheet,
distributing business cards, initiating follow-up contact with attendees.
6. Juvenile or young adult groups (18 and under)
may use the room only when adult supervision is provided.
7. Use of the room by a group in no way constitutes
an endorsement by the library of the group's policies or beliefs.
8. Publicity advertisements, including flyers,
posters, press releases, radio releases, mailings, etc. must acknowledge
their sponsorship. All publicity materials must be approved by the
library staff to ensure they prominently state:
"This program is not sponsored by the Mark Twain Library".
9. The Mark Twain Room is not available for private
parties or social gatherings.
10. Groups wishing to use the room must submit
a written and signed application to the Library Director for each
anticipated use date. The Library reserves the right to approve
or disapprove any such application.
11. Upon request of the Library, proof of liability
insurance with the Library named as a payee, may be required to
use the facility.
12. The Library Director is authorized to determine
the appropriate use of the Mark Twain Room. In case of denial of
use, appeal may be made to the Executive Committee of the Library
Board of Trustees.
13. In the event that no fee is charged for the
use of the room, donations to the Mark Twain Library, which is a
501c(3) charitable organization, are welcomed and encouraged.
14. The Board of Trustees may at any time take
such action, with or without notice, as may be necessary to control
the proper use of the Library premises.
15. Any request for an exception to this policy
must be submitted in writing, and approved in advance by the Executive
Committee of the Board of Trustees.
Fees
1. Not for Profit Organizations:
There shall be no charge for use of the room by Not for Profit
Organizations.
2. For Profit Organizations: Fees
for the use of the room by For Profit Organizations shall be charged
as follows: · $50 for the first two hours · $25 for each additional
hour
Fees for special uses of the Library shall be determined
by the Library Director.
General Rules
1. Supervision and Damages. Groups using
the Mark Twain Room are responsible for:
- Proper supervision, and assuring that activities
taking place in other parts of the Library are not disturbed during
their use periods;
- Leaving the Room in a neat and clean
condition, and restoring the room to the same condition in which
it was found; and
- Costs of repairs, including those of cleaning,
arising from damage or loss during use.
2. Smoking is prohibited anywhere in the
Library Building.
3. Refreshments may be served in the Mark
Twain Room only. The kitchenette adjacent to the room may be used
for preparation and service provided it is left in neat and clean
condition. All leftover refreshments must be discarded or removed
after use.
4. Alcoholic beverages are prohibited anywhere
in the library.
5. Special Equipment: If a group requires
use of any of the Library's audio visual or computer equipment,
or any other special equipment, the user must demonstrate to the
Director that he or she possesses adequate training to use the equipment,
and the user shall be held responsible for any damage to the equipment
(including hardware or software).
6. Storage: Materials may not be stored
at the Library before or after a group's reserved times unless approved
by the Library Director.
7. No materials may be affixed to wall surfaces
or tack boards without prior permission from the Library Director.
8. Telephone messages will be taken for
meeting room users only in emergency situations.
9. References: The Library may seek references
on any group wishing to book the room.
10. Parking: The Library provides 28 on
site parking spaces plus one Handicapped space. Any application
for use of the facilities must indicate whether additional parking
is required and, if so, demonstrate that arrangements have been
made for such parking.
11. Security: Police, or private security
services, when deemed necessary by the Library, must be provided
by the group using the room. The applicant must make arrangements
for such services in advance, and make payment directly to the entity
providing the service.
12. Authority: Anyone violating these rules
may be asked to leave and/or may be denied future use of the facilities.
The Director has full authority to carry out these policies and
to revoke any previously granted right to use the facilities that
is necessitated by changed or unforeseen circumstances.
13. Liability:
The Mark Twain Library Association Board of Trustees and its employees
are not liable for any claims arising out of the use of the room
by outside groups or businesses.
Adopted by the Mark Twain Library Association Board
of Trustees on October 18, 2004
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